Edit Office Documents in Drive

Tech Tip Tuesday

You don't have to install Office to edit your Microsoft Word documents, Excel spreadsheets, or PowerPoint presentations. 

The following instructions are from G Suite Learning Center.

If you’re using a Chromebook or the most recent versions of the Docs, Sheets, and Slides apps on your phone or tablet, you can already edit Office files!

If you’re using a computer

1. Download the Office Editing for Docs, Sheets & Slides Chrome extension.
2. From Google Drive, double-click any Office file to start editing.

G Suite Learning Center offers tutorials and tips on many Google App products. You can even download cheat sheets. Check out this Google Doc cheat sheet. 

Save it as a PDF

Tech Tip Tuesday

There are a few advantages to saving documents and files as PDF. First, anyone, no matter the device used, can open a PDF. Second, it freezes your formatting and layout. Third, with programs like KAMI users can still annotate on the document while the original stays in its original format. 

To save a Microsoft Document as a PDF: Click File> Click Save As> Choose the Storage Location> File Name: Name your Document> File Type: In the drop down menu choose PDF> Click Save

To save a Google File as a PDF: Click File>Download as>PDF Document(.pdf)

It's that easy!

Add-ins for Microsoft Products

Tech Tip Tuesday

Just as Google has Add-Ons to add functionality to your Docs and Sheets,  Microsoft offers Add-Ins for Word, Excel and PowerPoint. 

To find Add-In:

Open Microsoft Word, Excel, or PowerPoint

Click on the Insert Tab

Choose Store from the Add-in Section

Suggested Add-ins to Add to Microsoft Word and PowerPoint: 

• Pickit Presentation Images - Free HD images and icons
• Pexels - Free Stock Photos
• Lucidchart Diagrams for Word - Draw and insert flowcharts, mind maps, and more
• Translator  - Translates words and sentences
• Assignment Buddy: Research Assistant - Helps you find information form the web
• GeoGebra Tube - Insert interactive GeoGebra worksheets for learning and teaching math and science
• Compare Text for Office - Compare a text with another to find differences
• To-do - Helps to create to-do list
• GeoGebra for PowerPoint - Insert interactive GeoGebra worksheets for learning and teaching math and science 
• Khan Content from Microsoft - Insert free videos and exercises from KhanAcademy.org
• PhET Sims - Free, fun, interactive simulations for science and math to embed in your presentation
• CK-12 Science Resources - Embed into your presentation videos, real-world examples and texts dealing with a variety of science concepts
• CK-12 Math Resources -   Embed into your presentation videos, real-world examples and texts dealing with a variety of math concepts

 

PDF to Word in a Few Easy Steps

Converting a PDF file to a Microsoft Word document has never been easier. Here's how it works -

1. Open MS Word.
2. Click File > Open.
3. Select the PDF file you want to convert and click Open.
4. A dialog box will appear letting you know Word is going to convert the document > Click OK.
5. The PDF will now open as a Word document.

You can make changes, add content and save it as a Word document. Keep in mind, if your PDF file has a lot of formatting, tables, graphics . . . the conversion may not be perfect, but at least it's a starting point. It's better than having to create it from scratch.

You can also save it back to a PDF file after editing.
1. Click File > Export.
2. Click PDF/XPS.
3. Give it a filename (if you want it to be different from what is shown).
4. Click Publish.